Welcome to jEyLaBs News - Mar 2017

In this Newsletter

Welcome to the March edition of jEyLaBs News

9 Years of jEyLaBs.

jEyLaBs was founded in February 2009 in Melbourne, from servicing the local market we have now grown to have a global team of Business Analysts, Consultants, Developers and Project Managers who specialise in helping our customers realise great outcomes on their digital business transformation journeys. The photo shows some of our team celebrating the end of 2016 at a Go Karting event with Dylan Young. Dylan is a local racing driver who competes in the MRF Challenge Championship and jEyLaBs is proud to be one of his personal sponsors.

jEyLaBs was established by our CEO Jey Srikantha, in December 2014, he went in for back surgery to fix a prolapsed disc. This resulted in him spending the next six months in hospital and being discharged as a paraplegic.

Jey is on a mission to be able to walk again and just wants to play footy with his kids. This drives him every single day to turn up and train for his transformation. Jey has always lead our global organisation, whether from the office, hospital bed or home. He has reached his first milestone and now drives on his own in his modified BMW.

Just as Jey is determined to succeed in his transformation, we are committed to working with you on your digital business transformation.

We at jEyLaBs want to help your transformation to be as exciting and successful as the one Jey is committed to undertaking. If you would like to talk with us about the digital business transformation you are taking and understand how we can be part of this please email us at transform@jEyLaBs.com.

You can follow Jey’s Transformation Journey on our Facebook page

Are You Thinking About Moving to the Cloud?

Cloud is all the rage and businesses are moving to AWS, Azure, Google and others in droves. Are you simply following the path of your competitors or peers? Or are you making an informed decision? Here are some critical questions to answer, before you consider moving your business operations to any cloud.

Does it Make Financial Sense?

There is no better time to move to cloud. The cost of cloud infrastructure is plummeting and it is all great news for the business cloud software providers. Their Software as a service offerings provide much more value for your money.

However, add up the subscription costs of all your various cloud apps you will need before you make the move.

What are you spending on your IT people, IT Infrastructure and insurances?

What help you need to move your operations to the cloud without impacting the business?

Remember Cost and Price are very different things. Something that is priced low may cost you a lot more in the long run. So, it is important to run your numbers for the foreseeable future and check that they stack up.

Does it Meet Your Security Needs?

Not all your business operations can be moved to cloud on day one. Some aspects should not be moved at all. But, most can be and some should be.

There are sensitive aspects of your business that should remain much more closely guarded. But, ask the question whether your external hard disk is the right place to safely store your critical information?

Does it concern you if your customer data is exposed on the internet? Will that concern become more amplified if you move all your data to cloud? Do I retain ownership of my data and what implications should I be aware or regarding data sovereignty?

Will it Improve Productivity?

With a global market and a dynamic workforce, we all need flexible systems to work effectively. If your employees can contribute to revenue generation from anywhere and at any time, then that ought to help your top line.

Does your current setup of business support systems allow for this? Would Cloud provide better support for it?

Will it Help Run The Business Your Way?

The last thing you need with any so called improvement is to lose control of your business.

You may have put processes in place to run your business your way. And that setup may have to change.

This is probably a good time to re-evaluate or re-engineer some old ways of doing things.

It is okay to keep what works though.

If the move to cloud helps your business to run as per your vision and enhances the company culture, the move will benefit your business.

Will it Help Your Business Grow?

By moving to Cloud, will you be able to serve your customers better? Can you expand into new territories? Can you scale your offerings with new products and services? Does it help you innovate faster?

A business that doesn’t grow will die quickly.

Any strategic move, such as taking your operations to Cloud will have to help you grow. If you think it doesn’t in the immediate future then do not move.

If you need help with performing a bias free impact analysis on the potential move of your business operations to cloud, please contact us via cloud@jEyLaBs.com

We are here to help.

Tips for Successful Digital Business Transformation

Tip 1 – Digitise Data at the Point of Arrival

Digital Business Transformation can be achieved more effectively when it is applied at the point of information arrival.

This best way of attacking the problem is at the root cause thus eliminating the need to address it at various places after the fact.

Data may arrive in millions of data formats including paper or email. Have a way to capture it and push it into the organisation digitally.

For this to be easy and cost effect, you need to get the initial input in the right digital format. Use as many of the following options: Scanners, OCR, Voice to Text and a large selection of advanced cloud services, including AI.

Tip 2 – Actively Manage Your Sources of Truth

Digital Transformation projects often concentrate of delivering applications. These applications tend to redefine selected business processes. As part of the effort key company data will get organised into databases and directories. These Sources of Truth are created, consolidated and used but as soon as the project is completed they are rarely maintained.

It is absolutely imperative that these Sources of Truth are actively managed to ensure the success of your Digital Business Transformation. When using Microsoft Active Directory or Azure Active Directory the process applications work effectively as long as the data is accurate. AD/AAD does not maintain itself and this key information can quickly become out of date as users change departments, job titles and locations. Become Inactive/Disabled or leave the company.

By not maintaining your directory you could potentially be paying excess license costs where these are based on a user count which is often derived from Active Directory.

Also, if as part of your digital transformation a number pf process enabled applications to have been created there is a great chance that these will be using AD as a source of truth for routing of tasks and deciding authority levels. An accurate AD will help to drive the outcomes these applications have been created to deliver.

Tip 3 – Eliminate All Forms of Paper

This is easier said than done. Digital transformation requires a cultural change as it is likely your workforce is addicted to paper. The key to this is education, your workforce needs to understand why and how this digital initiative is going to make them successful in the long term.

Leading by example is imperative if you are going to change deeply embedded behaviours. Recruit some strong supporters at every level of your organisation and leverage these people to help the rest of the team members. The following suggestion will encourage the masses to follow their lead: 

  • Promote “born digital” content
  • Distribute easy to use devices like tablets
  • Applications that provide information in an easy to consume format
  • Give support and even incentives to accelerate the adoption
  • Periodically run electronic surveys and seek feedback that will enable you to adjust your program
     

Are You Testing Your Applications Before Deployment?

Why Test – The Good, The Evil and The Unknown!

The finish line is close – you and the development team have finally finished the new application that is going to to make a difference in your organisation. By your best efforts in manually testing the solution, you feel every part of it works and during development you considered:

  • Who is using the application
  • Where will the application be used; in-house/ mobile/internet/ no internet
  • The User Experience
  • The scalability
  • The security and access
  • The use of standard APIs for app interfaces

Now it is time to conduct the performance, functional, compatibility, regression and unit testing to ensure that the application is robust and bug free before deploying into production. The reputation of individuals and the team is on the line.

First impressions are hard to change. How confident are you that:

  • Your environments are closely aligned across Development, Testing and Production
  • The business rules have been effectively implemented with the correct outcomes and pathways
  • All integrated systems are accessible to your application
  • Data fields are correctly formatted and validated to ensure effective error handling exists
  • Workflow progression is consistent with business expectation and without errors
  • Considerations exist to account for incorrect user selection and non-existent users, ensuring workflow progression
  • Validation exists for email functionality, an integral component ensuring the right people are notified at the right time
  • The overall performance and sped of the application is within anticipated timeframes
  • Any reports/audit trails are loading the real-time data
  • For Web based applications the load testing security features have been tested
  • The user interface is friendly and easy to use

If confidence is low on any of these check points or you are spending too much time performing these tasks manually, why not look into testing automation? Allow great tools to help you deliver what you have promised and free up time to do other things.

PowerToolz is the only comprehensive test automation tool available for K2 that ensures integrity and quality of your critical business apps built on the K2 Platform. Click here for more information.

Request an evaluation of PowerToolz to accelerate your K2 project success.