Capture Enabled Workflow

Remove Pain from your Work.

Why do I need Capture & Workflow ?
The Problem

Documents (Invoices, POs, Receipts, Identification, etc) can arrive into the business via traditional post, emails or other systems. The majority of documents landing in a business is still printed on paper.

When tackling piles of paper, we rely on our eyes and typing skills to get this information into our respective systems. Boredom sets in and focus / quality starts to degrade.

When approvals are required, chasing down people, especially management, is a real sore point within most organisations. It can take hours, days and sometime weeks to get that sign-off we need to progress our objectives.

How much is this costing you, your company?

Why Automate Data Capture?

1st, Improve Efficiency

  • Do more without having to increase resources
  • Deliver the right information to the right people at the right time, to allow them to make more informed decisions
  • Execute all processes in a consistent manner

2nd, we want to improve visibility to both customers & employees. We want to understand the Who, the What, the When and the How of their processes.

3rd, is to reduce costs by faster process execution times through business rules, automation, and escalations to name a few.

Last is to respond to change by rapidly responding to evolving and changing business circumstances

ROI - So How Much Does Manual AP Cost?

Based on pre defined salary assumptions and time to complete tasks, we have arrived at the following. We would be more than happy to work with you on your specific times and costs at a later stage.

  • Cost for processing a single invoice is $12. Times that by the number of invoices you receive and we start to get the real picture. As an example, 500 invoices a month would cost $72,000 a year to process
  • Our solution achieves the following:
    • Reduces invoice processing time by over 60%
    • Reduces approval time by over 60%
    • Reduces human error due to automation and significant time saving on report generation
  • Reduces the cost of processing an invoice to $4 per invoice. This gives you a cost savings for processing a single invoice of $8

Our Solution
Recognition

Process documents into business-ready data through complex OCR automation Automated Workflow with verified data

jeylabs Dashboard and Workflow
  • Multi-user access configurations
  • Optimised dashboard view of all invoices in their various statuses
  • Active task lists for individual users
  • Simplified data views against captured Documents
  • One click approval request generation
  • Automated approval reminders and escalations
  • Custom Reports
Integration

Customer, Cost Centre, Invoice and PO data driven to and from ERP